Then select the CALPADS Code dropdown on the right side of the page. The Aeries Code dropdown on the left of the page will display codes in the COD table for the STU.SP field. Select Enrollment Status from the dropdown. Select the Aeries Code on the left that corresponds with the CALPADS Code on the right.īelow is an example of the Enrollment Status Code Set. The code value is only 1 character therefore, they must be translated to the CALPADS codes.Ĭlick the on the Add New Record button to add a record or click on the pencil (edit) icon to edit an existing record. The Aeries Code dropdown on the left of the page will display codes in the COD table for the STU.LF field. Select Language Fluency from the dropdown. A warning message will display if the Aeries Transitional Kindergarten grade is not translated to the new CALPADS TK grade.īelow is an example of the Language Fluency Code Set. NOTE: Beginning July 1st 2023 for the 2023/2024 school year, the grade level of TK - Transitional Kindergarten will need to be translated in the CALPADS Code Translations. See New CALPADS Language Codes or How to add a New 3 character CALPADS Language code to Aeries. Districts can add additional translations when necessary by adding the 2 digit code to the COD table, then adding a new language code translation to the XRF Code Translations tab in CALPADS Extracts. Effective, Aeries will translate any existing 2 character code from ( STU.HL) to match the 3 character code on the Translations tab. For more information Administrative FunctionsĬode Translation Examples ↑ Reporting Language (STU.HL)īeginning 2023-24 school year, the CALPADS Primary Languages have been changed to 3 character codes and will be required for the CALPADS SELA extract file. The Administrative Functions, Update USYSGCOD (Fixed codes) Table button can be run to ensure all fixed codes have been added to the CALPADS Code Translations. However, the values are available if you want to use them but it is not required. NOTE: Local codes that match the CALPADS codes do not need to be translated and do not need to display on the Code Translation tab. Codes that are added to the code table but do not want extracted to CALPADS must be added and translated to a blank on the CALPADS side.The button is grayed out until a Code Set is selected from the dropdown. The Add Local Codes button will add any existing local Aeries values for a Code Set.The Add Default Translations button will add CALPADS translation values to the list of potential translations (this functionality was formally provided by the Update XRF button).And Aeries code values can be translated to blanks. Blank Aeries values can be translated to a CALPADS code.Language Fluency, Enrollment Status, Exit Reason, Parent Ed Level, Primary Residence Category and others should be verified before creating extracts. If the Aeries Codes match the CALPADS Codes, the codes do not need to be translated and will not display on this page.The Code Translations tab is utilized to translate your Aeries code values (local codes) to CALPADS code values.
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